Vendor EFT Requirements FAQ (SB 81)

Q: What is the deadline for implementing EFT payments to vendors as mandated by SB 81?

A: Senate Bill 81 NRS 227 implementation began on July 11, 2015. All vendors are required to receive funds via electronic.

 

Q: What forms should vendors use to submit bank information for the EFT process?

A: New and existing vendors should use the State of Nevada Vendor Registration form (Rev 08/14) found on the State Controller’s website at http://www.controller.nv.gov/

 

Q: Will previous versions of the Vendor Registration form be accepted?

A: No. Current forms are available on the State Controller’s website at http://www.controller.nv.gov/

 

Q: Can the vendor submit an IRS W-9 in lieu of the State of Nevada Registration form?

A: No. The vendor is required to submit the State of Nevada Vendor Registration form (Rev 08/14).

 

Q: Who should notify the vendors of the switch to EFT payments?

A: Agencies shall notify their vendors and provide them with a Vendor Registration KTLVEN-01.

 

Q: Is there any additional documentation that should be submitted with the form for the EFT process?

A: Yes. The vendor must provide either a copy of an imprinted voided check (deposit slips or tickets will not be accepted) or restate the information in a signed letter on company letter head. Individuals must provide a signed letter restating their bank information and authorize the State of Nevada to deposit funds into their account if an imprinted check is not available. The documents must be a pdf file. We DO NOT accept pictures (jpg files)

 

Q: Must the EFT be active before a payment can be made to a vendor?

A: Agencies are encouraged to plan ahead and contact vendors early enough so the EFT will be active before payment is made. It takes up to 10 working days before EFT becomes active.

 

Q: Can foreign vendors (non-USA vendors) now receive payments via EFT?

A: This policy has not changed. Only foreign vendors who have a US bank account can receive payments via EFT.