1. Why do I have to register to be a vendor with the State of Nevada?
To insure that the State is in compliance with the IRS, vendors must complete a Registration form (or supply an IRS Form W-9). From these forms we are able to determine which Vendors will receive a 1099 at the end of the calendar year.
2. What is the procedure for establishing a vendor record with the State of Nevada?
Complete and fax the
REGISTRATION SUBSTITUTE IRS FORM W-9 to Vendor Services at (702) 486-3813. You can also contact Vendor Services at (702) 486-3810 or (702) 486-3856 to receive a form by fax or e-mail. The State of Nevada vendor forms can also be accessed through SilverSource, Nevada’s Citizen Connection at silversource.state.nv.us by performing a search by vendor forms or controller. Upon receipt of the Registration form, Vendor Services will assign a vendor number and establish a vendor record. This vendor record will be used by all State agencies to make payment to you.3. What is the fee to be a vendor?
There is no fee to be a vendor.
4. What if my address changes? How do we get our payments sent to the correct address?
A business representative will need to complete and fax the
INFORMATION UPDATE &/OR ADDITIONAL REMITTANCE form to Vendor Services at (702) 486-3813. You can also contact Vendor Services at (702) 486-3810 or (702) 486-3856 to receive a form by fax or e-mail.5. Can I have more than one "remit to" address?
Yes. Register additional "remit to" addresses by completing and faxing the
INFORMATION UPDATE &/OR ADDITIONAL REMITTANCE form to Vendor Services at (702) 486-3813. You can also contact Vendor Services at (702) 486-3810 or (702) 486-3856 to receive a form by fax or e-mail.6. Can I submit forms electronically?
Signed forms can be scanned and e-mailed as an attachment to vendordesk@controller.state.nv.us.
7. Can I receive my payments electronically?
Electronic Funds Transfer (EFT) is optional. However, it is the preferred method of payment to all payees of the State of Nevada.
Complete the REGISTRATION SUBSTITUTE IRS FORM W-9 including Section 4 – Electronic Funds Transfer Preference. Fax the form along with a copy of a voided check to Vendor Services at (702) 486-3813. If there are no checks for the account, restate the bank information on letterhead. A deposit slip will not be accepted. For a savings account, provide a signed letter with the bank information. Information on the form and the support documentation must match. Allow 10 working days for activation.
8. How will I know that a payment has been sent electronically?
A direct deposit remittance advice is sent by US mail or via e-mail every time an EFT payment is made. You will be asked to select the preferred method for receiving remittance advices when you complete the Registration form. In most cases, the e-mail advice will be received one or two business days prior to the funds being credited to your account.
9. My vendor number is on hold for Debt Collection. What does that mean?
You owe money to the State of Nevada and will not receive payments from the State until the issue is resolved. Contact Debt Collection in the Controller’s Office for further information.
10. What about foreign vendors? Do I use the same forms?
Non-USA entities are considered foreign vendors. A foreign vendor must complete a
FOREIGN VENDOR REGISTRATION FORM and provide the appropriate IRS Form W-8 so it can be set up as a vendor for the State of Nevada. The forms are available on the IRS website www.irs.gov or by contacting the Vendor Services supervisor at (702) 486-3874. The most commonly used IRS Form W-8, W-8BEN, is available on the Vendor Services forms page.Faxes are acceptable for initial vendor set-up but the original must be sent to Vendor Services.
11. There is no place for EFT information on the Foreign Vendor Registration form. How can I get paid with electronic funds transfer (EFT)?
The Controller's Office does not do electronic fund transfers outside of the USA. Foreign vendor must be willing to accept a check.
12. Can I receive payment by wire transfer?
Wire transfers through the State Treasurer’s Office can be used to pay some vendors. The agency making payment to you must contact the Treasurer's Office for further information.